Order Processing Coordinator II
Company: Modern Office Methods
Location: Cincinnati
Posted on: October 2, 2024
Job Description:
OVERVIEW & PURPOSEResponsible for administrative duties
determined by or in conjunction with management and otherwise
relieves officials of clerical work and administrative and business
detail by performing the following duties. Will work closely with
the sales and operations to improve the overall order process and
help increase customer satisfaction.ESSENTIAL FUNCTIONS
- Organizes received data and source documents; identifies data
to be entered
- Interfaces with appropriate staff including administration,
sales, and service to resolve questions, inconsistencies, or
missing data
- Processes sales orders turned in by sales staff and translates
these orders into format which warehouse and logistics use to
deliver to client
- Enters data in alphabetic, numeric, or symbolic form into
computer following established guidelines and procedures
- Proofs data entered against source documents; makes necessary
corrections
- Responds to staff members inquiries regarding data entered or
source documents
- Provides general administrative support including drafting of
correspondence, calendar management, and meeting coordination
- Provides additional support to sales staff on larger deals
- Backs up Branch Administrative Coordinator Level 3
- Maintains prompt working hours daily
- Maintain neat and orderly work area at the end of each day
- Performs other duties as assigned by
supervisorCOMPETENCIES
- Ability to use personal computer and industry standard software
programs to include Microsoft Office (Word, Excel).
- Some general knowledge of data processing is a plus.
- Awareness and experience in the eAutomate billing system and
Salesforce beneficial.
- Must have knowledge of various office equipment and be
knowledgeable of the Internet.
- Ability to learn new systems and software programs.
- Good clerical and typing skills a must.
- Must have excellent customer service-related skills.
- Ability to manage multiple tasks through effective use of time
is required.
- Strong attention to detail is needed.SUPERVISORY
RESPONSIBILITYThis position has no supervisory
responsibilities.WORK ENVIRONMENTThe work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.This job operates in a professional office environment.
This role routinely uses standard office equipment such as
computers, phones, photocopiers, filing cabinets and fax
machines.PHYSICAL DEMANDSThe physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.While performing
the duties of this job, the employee is regularly required to talk
or hear. The employee frequently is required to stand and walk. The
employee is occasionally required to sit; use hands to finger,
handle, or feel; reach with hands and arms; and stoop, kneel,
crouch, or crawl. The employee must occasionally lift and/or move
up to 10 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral
vision, depth perception, and ability to adjust focus.POSITION TYPE
& EXPECTED HOURS OF WORKThis position is full-time and non-exempt
from overtime, with typical working hours between 8AM and
5PM.TRAVELThis position requires very minimal travel between
company locations.EDUCATION & EXPERIENCEHigh school diploma or
general education degree (GED) is required; college degree
preferred.ADDITIONAL ELIGIBILITY QUALIFICATIONSCurrent driver's
license. Access to vehicle for job travel between company branches.
Valid certificate of insurance with the minimum liability
requirements set forth by the company.OTHER DUTIESPlease note this
job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required
of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.EQUAL
OPPORTUNITY EMPLOYERModern Office Methods provides equal employment
opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type without regard
to race, color, religion, age, sex, national origin, disability
status, genetics, protected veteran status, sexual orientation,
gender identity or expression, or any other characteristic
protected by federal, state or local laws.
PI77032a64bd54-37248-35626412
Keywords: Modern Office Methods, Louisville , Order Processing Coordinator II, Other , Cincinnati, Kentucky
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